Specification question log

Log as of Sep 28, 2026 Revision D accepted for quoting Bore tolerance question open 9 days Client-visible

Every open specification question on the six active Tarrow RFQs, each tied to the drawing revision it was asked on and to the person who owes the answer. Prepared by the Keelson quoting engineer for the Tarrow design engineer, Ingrid Solheim, director of purchasing at Tarrow Pump Systems, and the Keelson manufacturing engineer. Tarrow emailed housing drawing revision D to a Keelson salesperson on Sep 24 while engineering was still quoting revision C. Rosalind Chau, vice president of engineering at Keelson Precision Manufacturing, decided that revision D is the accepted revision for quoting, and Benedict Oyelaran, commercial operations manager, superseded the three open revision C questions.

Sample template: the firm, people, clients and figures are fictional.

Open questions

Seven questions are open. Four wait for a Keelson engineering response and three wait for a Tarrow decision. Days open are counted to Sep 28. The three revision C questions are marked superseded and have been asked again on revision D; each keeps the age of the original so the wait stays visible. The three keep the state Customer decision until Tarrow answers on revision D.

Questions by RFQ and state

Each bar is one active RFQ. The three colors are the three states a question can be in today. RFQ 5102 holds the most questions, 6 of the 22, and the only RFQ with both an engineering response and a customer decision outstanding.

Live example from the Dashboards app, shown with Tarrow Pump Systems' demo data. Block dates move forward each week, so they can differ from the sample dates on this page.

The counts on the block are the Sep 28 counts. The three questions waiting for a customer decision are the revision C questions that were superseded and asked again on revision D, so they stay in that column until Tarrow answers.

Questions per week

Questions are logged when an engineer or a buyer raises them, not when they are answered. The peak was 5 in the week of Aug 31. The last full week, Sep 21, logged 3.

Live example from the Dashboards app, shown with Tarrow Pump Systems' demo data.

Across the six weeks the log holds 22 questions, which matches the count by RFQ above. A rising line after the revision change would mean the new drawing raised new questions.

Incorporated so far

Fifteen of the 22 questions are incorporated: answered, accepted by Tarrow and built into the quote inputs for their RFQ. Four wait for engineering and three wait for Tarrow.

Live example from the Dashboards app, shown with Tarrow Pump Systems' demo data.

Revision control

Every answer on this log belongs to one drawing revision. If the revision changes, the answer is asked again, and nobody builds a quote on the old one.

From question to incorporated

The path of one question is below. The messages run for every question. The note at the bottom applies only when the revision changes while a question is open, as it did on the three revision C questions.

sequenceDiagram
  participant Q as Keelson quoting engineer
  participant M as Keelson manufacturing engineer
  participant I as Ingrid Solheim
  participant D as Tarrow design engineer
  Q->>M: Question logged with the drawing revision
  M->>Q: Engineering response, what Keelson can hold
  Q->>I: Decision requested against that revision
  I->>D: Check the requirement
  D->>I: Confirms the intended requirement
  I->>Q: Customer decision
  Q->>Q: Mark incorporated, update quote inputs
  Note over Q,I: If the revision changes, mark superseded and ask again

Closing the bore tolerance question

The bore tolerance question on RFQ 5102 shows how a question closes. The marks below are as of Sep 28.

Owners and dates

• Give the decision on the bore tolerance, flange flatness and port thread questions against revision D. Owner: Ingrid Solheim, Oct 8
• Answer the four open engineering questions. Owner: Keelson manufacturing engineer, Oct 6
• Rebuild the quote inputs for RFQ 5102, 5111 and 5124 on revision D once the decisions arrive. Owner: Keelson quoting engineer, Oct 9
• Check that no draft quote cites housing revision C. Owner: Keelson quoting engineer, Oct 9
• Mark the three open revision C questions superseded and ask them again on revision D. Owner: Benedict Oyelaran, done

How to use this template

Keep one log per customer program. Enter each question with its drawing revision, source, owner and state, and mark a question superseded the day the accepted revision changes.

Variable	Meaning	Required
{{question.text}}	The specification question as asked	Required
{{rfq.number}}	RFQ the question belongs to	Required
{{drawing.revision}}	Drawing revision letter the question was asked on	Required
{{question.state}}	Question raised, engineering response, customer decision, incorporated or superseded	Required
{{question.owner}}	Person who owes the next answer	Required
{{question.due_date}}	Date the next answer is due	Required
{{question.days_open}}	Days since the question was first raised, kept when it is asked again on a new revision	Optional

If a required value is missing, show Needs review in its place and hold the entry; never guess a revision letter or an owner. If the log cannot be read, show Unavailable instead of the counts.

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