T89 Sponsor action list
Sponsor action list
The six actions only Kittridge can take in the new manager program, each with an owner, a date and the days it has been open, so nobody has to ask for a status email. Prepared by Joaquin Ibarra, program operations director at Saltbridge Academy, for Olivia Holloway, head of learning and development at Kittridge Hotels Group, and the hotel general managers. Days open are counted to Tuesday, September 29, 2026. The next count is Tuesday, October 6.
Sample template: the firm, people, clients and figures are fictional.
Live example from the Dashboards app, shown with Kittridge Hotels Group's demo data. Block dates move forward each week, so they can differ from the sample dates on this page.
The six actions
Two actions are done, three are with hotel general managers and one has waited longest. Days open run from the day Saltbridge Academy sent the request to Kittridge to September 29. Each open action has a date it is needed by, and each date sits before module 3 starts on October 12.
| # | Action | Owner at Kittridge | Status | Days open | Needed by | What waits on it |
|---|---|---|---|---|---|---|
| 1 | Release Cohort B learners from the Tuesday shift | Hotel general managers | 0 | Done | Cohort B learners can attend Tuesday sessions | |
| 2 | Confirm the learner roster for Cohort C | Olivia Holloway | 0 | Done | One roster for Cohort C records and attendance | |
| 3 | Shift cover for five learners | Hotel general managers | Oct 8 | Three Seafront and two Pier Head learners can attend module 3 | ||
| 4 | Manager check-in for module 2 | Hotel general managers | Oct 6 | Each learner's module 2 practice is reviewed at work before module 3 | ||
| 5 | Manager sign-off for three pilot learners | Hotel general managers | Oct 9 | Three pilot certificates cannot be issued until the sign-offs arrive | ||
| 6 | Workplace mentors for the four coastal hotels | Olivia Holloway | Oct 7 | Learners at the coastal hotels start module 3 with a named mentor |
Oldest action: workplace mentors for the four coastal hotels, open 16 days
The mentor list for the four coastal hotels has had no owner since the regional manager left. The request was addressed to a role nobody held, so there was no one to answer it. Olivia Holloway took the mentor assignments herself and set October 7.
Consequence: if the mentors are not named by October 7, learners at the four coastal hotels start module 3 on October 12 without a workplace mentor. Joaquin Ibarra will raise it with Olivia that day rather than wait for the next count.
Who owns what
Two owners at Kittridge carry the six actions, and Joaquin Ibarra raises and counts them. Four of the six sit with the hotel general managers, and the list shows each of their open actions by name so a general manager can find theirs.
I would rather see on one page which six things are ours than read another status email. The mentors are mine, and I have put a date on them.
The same six actions, from the record
The block below reads the days open from the sponsor actions record. The table above shows the count of September 29.
Live example from the Dashboards app, shown with Kittridge Hotels Group's demo data.
How an action closes
Every action follows the same path. An action is closed only when the owner has done it and the result is on the cohort record, not when someone says it is in hand.
flowchart LR
A["Action raised with evidence, owner and date"] --> B{"Owner named at Kittridge?"}
B -- "No" --> C["Joaquin Ibarra asks Olivia Holloway to name one"]
C --> B
B -- "Yes" --> D["Owner acts: release, cover, sign off or assign"]
D --> E["Result recorded on the cohort record"]
E --> F["Action closed"]
D -- "Date passes" --> G["Joaquin decides whether to escalate to Olivia"]
G --> D
The coastal mentors sat in the "No" loop for 16 days: the action had no named owner until Olivia took it. The other three open actions have owners and are on the "Yes" path.
Next dates
How to use this template
Keep one list per client and cohort set. Add an action only when nobody but the client can take it, give it one owner and a needed-by date, and count the days open on the same weekday each week.
| Variable | Meaning | Required |
|---|---|---|
{{client.name}} | Client organization that owns the actions | Required |
{{action.rows}} | Each client-owned action with its status | Required |
{{action.owner}} | The person or role at the client who owns each action | Required |
{{action.days_open}} | Calendar days from the day the request was sent to the count date | Required |
{{action.needed_by}} | Date each action must be done by | Required |
{{action.count_date}} | Date the days open were counted | Required |
{{action.oldest}} | The action open longest, with its cause and consequence | Required |
{{action.escalation_rule}} | Who decides escalation when a needed-by date passes | Optional |
If a required value is missing, show Needs review in its place and hold the list; never fill it with a guess. If the actions record cannot be read, show Unavailable instead of the days open.
The live Dashboards blocks on this page show the Kittridge Hotels Group demo profile. Point each block at your own client's profile, or remove it, before you share the page.