T114 Run of show release check
Run of show release check
The readiness check of the Verrano Summit run of show, version 7, against the approved decisions, the room assignments and the supplier cues, so that session owners and the audio-visual supplier work from one released version. Prepared by the Sablewood show caller for the Verrano session owners and Pennywhistle Audio Visual. Summit dates: Thursday, November 12 and Friday, November 13, 2026, at Larchmere Conference Center.
Version 7 is the only copy to use
Simone Vrabec, Executive producer at Sablewood Events, named version 7 as the authoritative run of show on Sep 28. Three conflicting copies were in circulation and the audio-visual supplier was planning from version 5. Delete or stop using every other copy. The next release is version 8, due Oct 12 with the approved agenda changes.
Sample template: the firm, people, clients and figures are fictional.
Where the exceptions were
The grid shows version 7 by part of the event (rows) and by check (columns). A number is an exception found before release. Day 1 sessions and Breakout rooms each had two, Day 2 sessions had one, and no exception was found in supplier cues.
Live example from the Dashboards app, shown with Verrano Instruments' demo data. Block dates move forward each week, so they can differ from the sample dates on this page.
Five exceptions by type
Two exceptions were session timings, two were content owners and one was a breakout room change. The donut shows the same five by type.
Live example from the Dashboards app, shown with Verrano Instruments' demo data.
Exception list with owner and fix
Each exception is tied to an approved decision. Simone Vrabec resolved the five exceptions and approved the fixed version before it went to any supplier. The owner column names who enters each fix.
| # | Part of the event | Check | What version 7 showed | Fix in the released version | Owner |
|---|---|---|---|---|---|
| 1 | Day 1 sessions | Session timing | The Day 1 afternoon session, approved as included, had no time slot | Slot added after lunch; later sessions moved | Show caller |
| 2 | Day 1 sessions | Content owner | One Day 1 session had no named content owner | Verrano session owner named | Verrano session owner |
| 3 | Day 2 sessions | Session timing | The Day 2 closing session still ended 30 minutes early | End time moved to match the priced closing extension | Show caller |
| 4 | Breakout rooms | Content owner | One breakout still listed a moderator replaced in the swap | Moderators from the Breakout moderator swap entered | Show caller |
| 5 | Breakout rooms | Room assignment | One breakout room change was not shown | Room change entered; the Customer panel session room is marked provisional | Simone Vrabec |
One room stays provisional until Oct 8
The Customer panel session is still waiting on Nathaniel Obuya, Head of marketing events at Verrano Instruments, and its room depends on the breakout room change. Version 8 shows the room as provisional. If the decision slips past Oct 8, the session stays out of the released agenda.
Approved decisions behind version 8
Only approved decisions go into the run of show. These are the ones that touch the agenda and the cues.
How a decision reaches the suppliers
sequenceDiagram
participant N as Nathaniel Obuya
participant K as Kofi Adjei
participant S as Simone Vrabec
participant C as Show caller
participant A as Pennywhistle Audio Visual
N->>K: Approves change inclusion and price
K->>S: Decision recorded in the log
S->>C: Approved change for the run of show
C->>C: Updates the run of show and runs the check
C->>S: Exception list
S->>C: Approves the released version
C->>A: Released version sent
A->>C: Confirms it is planning from that version
Release gate
The run of show is released only when every box below is checked.
Rule: suppliers and Verrano see only the released version. A working copy is never forwarded.
What the check found
Live example from the Dashboards app, shown with Verrano Instruments' demo data.
Every producer kept a working copy and shared it with their own suppliers. From now on there is one version, and I release it.
How to use this template
Run the readiness check on each version before release. List the exceptions with an owner and a fix, resolve them, and release only the version the executive producer approves.
| Variable | Meaning | Required |
|---|---|---|
{{show.version}} | Run of show version being checked | Required |
{{check.date}} | Date the readiness check ran | Required |
{{exception.rows}} | Each exception with area, check, owner and fix | Required |
{{decision.approved_list}} | Approved decisions the run of show must follow | Required |
{{copy.circulation_count}} | Number of conflicting copies in circulation | Required |
{{release.date}} | Date the next version is due | Optional |
If a required value is missing, show Needs review in its place and hold the release; never guess a version or an exception. If the register cannot be read, show Unavailable instead of the counts.
The live Dashboards blocks on this page show the Verrano Instruments demo profile. Point each block at your own client's profile, or remove it, before you share the page.