T88 Cohort exception review
Cohort exception review
Which of the 84 learners in the three September cohorts are off track, why, and who has to act: causes only Kittridge can fix go to Kittridge, not to the learners. Prepared by Joaquin Ibarra, program operations director at Saltbridge Academy, for Olivia Holloway, head of learning and development at Kittridge Hotels Group. The records are as of Monday, September 28, 2026. The next review is before module 3 starts on October 12.
Sample template: the firm, people, clients and figures are fictional, and the embedded view holds synthetic sample records.
How the 13 exceptions split
Every exception on the board has one main cause. Nine learners missed two or more sessions, and four have not submitted the first assignment. Of the nine, five missed sessions because their hotel changed their shifts after the session was booked, two were on planned leave and two were caught in a hotel's busiest weeks.
The five shift conflicts are the ones the program team could not see. Joaquin Ibarra grouped the 13 learners by cause and sent the shift conflicts to Kittridge for action instead of chasing the learners, because a learner cannot fix a rota.
Live example from the Dashboards app, shown with Kittridge Hotels Group's demo data. Block dates move forward each week, so they can differ from the sample dates on this page.
The exception board
The board lists the 13 learners, one row each, with status, priority, cohort, hotel, facilitator, attendance rate, assignments complete and the support need in plain words. Needs support (9 learners) means the learner missed two or more sessions. At risk (4 learners) means the first assignment is not submitted. Joaquin owns all 13 records. Five are High priority, six Medium and two Low, and the five High rows are the five shift conflicts, so start there.
Before you share this page with a client
This view is already filtered to Kittridge Hotels Group, so it shows only the 13 Kittridge learners. The database behind it also holds records for other organizations, such as Acme, Cobalt Labs and Northstar. Keep the embed on a view filtered to the client you share the page with, and do not switch it to an unfiltered view.
Who owns each cause
Joaquin owns every record on the board. The owner below is the person or group who can remove the cause, which is not always Saltbridge Academy.
| Cause | Learners | Who owns the cause | What has been done | Next step and date | Next session at risk |
|---|---|---|---|---|---|
| Hotel shift change | 5 (Seafront 3, Pier Head 2) | Hotel general managers at Kittridge | Shift cover request sent to Kittridge for action; learners not chased | Shift cover confirmed for all five by Oct 8 | Module 3, from Oct 12 |
| Travel or leave | 2 (Airport 1, Pier Head 1) | Joaquin Ibarra, with the learner's facilitator | Catch-up recordings shared | Celestine Garamond confirms both have watched them by Oct 9 | Module 3, from Oct 12 |
| Workload | 2 (Coastguard 2) | Coastguard general manager | Workload raised with the general manager | General manager confirms both learners are released for module 3 by Oct 8 | Module 3, from Oct 12 |
| First assignment not submitted | 4 (Old Town 1, Saltings 2, Airport 1) | The learner, with Celestine Garamond | Due dates have passed: Sep 18 for one learner, Sep 25 for three | New submission date agreed with each learner by Oct 7 | Module 3, from Oct 12, with the assignment already late |
Five shift conflicts the program team could not see
Five of the nine learners who missed sessions missed them because a hotel changed their shifts after the session was booked. The program team has no view of hotel rotas, so these absences looked like disengagement until Joaquin grouped them by cause. Chasing the learners would not change a rota, so the request went to Kittridge for action instead.
Consequence: if shift cover is not agreed before module 3 starts on October 12, the same five learners miss another session. Sunniva Eide is at 33 percent attendance, which is the lowest rate on the board and is shared with two other Cohort C learners, while Zofia Krol and Valentin Dupuis are at 50 percent.
Hotels with two or more learners on the board
Six hotels have at least one learner on the board and five have two or more. Seafront and Pier Head have three each; Coastguard, Airport and Saltings have two each. Old Town has one.
Live example from the Dashboards app, shown with Kittridge Hotels Group's demo data.
- Seafront (3): Yvette Laurent, Zofia Krol and Sunniva Eide, one in each cohort, all after hotel shift changes. One conversation with the Seafront general manager covers all three.
- Pier Head (3): Isolde Brandvold and Valentin Dupuis after shift changes, and Ignatius Fairley on planned leave.
- Coastguard (2): Odile Mercier and Matthias Gruber, both workload, both raised with the general manager.
- Airport (2): Emrys Vaughan on planned leave, and Rupert Hallam with the first assignment not submitted.
- Saltings (2): Constance Abara and Bartholomew Achterberg, both with the first assignment not submitted and due on Sep 25.
Cohort by cohort
Each cohort has 28 learners, so 24 in Cohort A, 23 in Cohort B and 24 in Cohort C are on track. Cohort B has the most exceptions with five.
Started Aug 24, target completion Dec 4. Facilitators: Haruka Okada and Celestine Garamond.
| Learner | Hotel | Status | Attendance | Assignments complete | Cause |
|---|---|---|---|---|---|
| Yvette Laurent | Seafront | Needs support | 67 percent | 2 | Hotel shift change |
| Isolde Brandvold | Pier Head | Needs support | 67 percent | 2 | Hotel shift change |
| Emrys Vaughan | Airport | Needs support | 67 percent | 2 | Planned leave |
| Leontine Faber | Old Town | At risk | 83 percent | 0 | First assignment due Sep 18, not submitted |
Started Aug 31, target completion Dec 11. Module 3 for this cohort is on Tuesday, October 13.
| Learner | Hotel | Status | Attendance | Assignments complete | Cause |
|---|---|---|---|---|---|
| Zofia Krol | Seafront | Needs support | 50 percent | 1 | Hotel shift change |
| Valentin Dupuis | Pier Head | Needs support | 50 percent | 1 | Hotel shift change |
| Odile Mercier | Coastguard | Needs support | 50 percent | 1 | Workload in the hotel's busiest fortnight |
| Constance Abara | Saltings | At risk | 100 percent | 0 | First assignment due Sep 25, not submitted |
| Rupert Hallam | Airport | At risk | 100 percent | 0 | First assignment due Sep 25, not submitted |
Started Sep 7, target completion Dec 18.
| Learner | Hotel | Status | Attendance | Assignments complete | Cause |
|---|---|---|---|---|---|
| Sunniva Eide | Seafront | Needs support | 33 percent | 0 | Hotel shift change |
| Ignatius Fairley | Pier Head | Needs support | 33 percent | 0 | Planned leave |
| Matthias Gruber | Coastguard | Needs support | 33 percent | 0 | Staffing shortage, workload |
| Bartholomew Achterberg | Saltings | At risk | 100 percent | 0 | First assignment due Sep 25, not submitted |
Review before module 3 starts on October 12
How to use this template
Review one cohort set at each checkpoint, from the learner records, before the next module. Group every exception by one main cause, name who can remove that cause, and send causes the client owns to the client instead of chasing learners.
| Variable | Meaning | Required |
|---|---|---|
{{client.name}} | Client organization whose learners are reviewed | Required |
{{cohort.list}} | Cohorts in the review with start date, target completion and learner count | Required |
{{review.record_date}} | Date the learner records describe | Required |
{{exception.cause_split}} | Count of exceptions by cause, from the support need on each record | Required |
{{exception.cause_owner}} | Who can remove each cause, at the client or at the provider | Required |
{{exception.next_session}} | The next session each exception puts at risk | Required |
{{hotel.exception_counts}} | Sites with two or more learners on the board | Optional |
{{review.next_date}} | Date of the next review, before the next module | Optional |
If a required value is missing, show Needs review in its place and hold the review; never fill it with a guess. If the learner records cannot be read, show Unavailable instead of the counts.
The live Dashboards blocks on this page show the Kittridge Hotels Group demo profile. Point each block at your own client's profile, or remove it, before you share the page. Filter the embedded view to the same client as well.