T16 Content production board and editorial meeting

Content production board and editorial meeting

An editorial team walking through a content production board

Weekly editorial, Wed 10:00 34 assets active Producing stage overloaded Tallgrass Studio

The weekly meeting where the managing editor, writers and designers walk the live production board stage by stage and decide what moves, what waits and who needs help. Prepared by Nora Kim, Managing Editor, from the shared production database that backs every active client campaign.

Sample template: the firm, people, clients and figures are fictional, and the embedded view holds synthetic sample records.

Live example from the Dashboards app, shown with Horizon Foods's demo data.

How assets move through the pipeline

stateDiagram-v2
    [*] --> Ideas
    Ideas --> Briefing
    Briefing --> Producing
    Producing --> InternalReview: draft ready
    InternalReview --> Producing: sent back
    InternalReview --> ClientReview
    ClientReview --> Producing: changes requested
    ClientReview --> Scheduled: approved
    Scheduled --> Published
    Published --> [*]

An asset can bounce backward from Internal review or Client review; that is expected editorial work, not a problem, unless it happens more than once on the same card.

Workflow board

Cards are grouped by stage and show the asset name, owner, priority, publish date and asset type. Producing is the widest column this week, which is the first thing we address in the meeting.

Bottleneck: Producing has 8 assets against 5 active producers

Eight assets are in Producing right now, more than any other stage. One of them, Onboarding webinar deck (owner Maya Chen, producer Dan Wells, Urgent priority), publishes tomorrow, Sep 24, but has not yet moved to Internal review. We need: Dan Wells prioritizes this over Portal walkthrough video today, or Priya Nair takes the review pass so it can still hit Client review by end of day. If it slips, the Sep 24 onboarding webinar date has to move, which affects three downstream nurture emails already scheduled around it.

Capacity by person

Active means anything not yet Published. This is a load check, not a performance review; someone with 7 active items and no urgent deadlines is fine, someone with 3 items all due this week is not.

Person	Active assets	In Producing now	Next publish date	Note
Maya Chen	7	2	Sep 24, Onboarding webinar deck	Urgent item, see bottleneck above
Sara Ortiz	7	1	Sep 25, Webinar last-chance email	Steady load, no risk items
Leo Hart	6	2	Oct 2, Renewal workflow demo
Priya Nair	6	2	Sep 24, Portal launch announcement post	Also covering review backup today
Owen Brooks	5	2	Oct 8, Portal launch nurture email 2
Nora Kim	2	1	none scheduled	Light load, can pick up review support
Dan Wells	1	1	none scheduled	Producer on the at-risk webinar deck

Nora Kim has the lightest load this week and is the natural person to pick up an extra review pass if Producing stays backed up next week too.

Findings from the board walk

Moving well

Client review has 6 assets and none are stuck longer than one round, which is healthy for this stage.
Scheduled has 4 assets, all with confirmed publish dates in the next two weeks and no conflicts.
The Autumn webinar campaign (5 linked assets across Briefing, Producing and Client review) is fully staffed and on schedule.

Watch

Automation playbook teaser and Partner co-marketing ebook both sit in Client review with an Approval status of Changes; both need a revised draft before the next round, not just a follow up email.
Retention series has three assets spread across three different stages (Internal review, Client review is not yet reached), which makes it hard to see as one campaign on the board; consider a saved filter for it.

At risk

Onboarding webinar deck, covered above.
Benchmark findings short video has an Approval status of Changes in Internal review with a publish date of Oct 16; low urgency today but worth a second look next week if it has not moved.

Decisions from this meeting

Editorial decisions

Autumn webinar campaign, fully staffed

All five linked assets have an owner, a producer and a reviewer with no gaps, and every publish date sits before the Sep 29 registration deadline. No action needed this week.

Next steps

Nora Kim confirms with Dan Wells and Priya Nair by 3:00pm today whether the webinar deck review happened.
Owen Brooks reports back on the Security FAQ page brief status, currently in Briefing with an Urgent priority and no producer assigned yet.
Next editorial meeting: Wednesday, Sep 30, 2026, 10:00am.

How to use this template

Run this meeting weekly with the managing editor, writers and designers who own active assets. Fill the capacity table from the board at the start of the meeting; if a person's load has not been checked that week, write Needs review instead of an old number.

Variable	Meaning	Required
`{{meeting.date}}`	Date of this editorial meeting	Required
`{{board.active_count}}`	Total assets not yet Published, from the workflow board	Required
`{{bottleneck.stage}}`	The stage with the most active cards or the tightest deadline pressure	Required
`{{capacity.person_count}}`	Each person's active assets and items currently in Producing	Required
`{{decision.owner}}`	Named owner for each decision made in the meeting	Required
`{{campaign.status}}`	Flag for a named campaign that is fully staffed or at risk	Optional

If a bottleneck has no owner named for a fix by the end of the meeting, it carries forward to next week's agenda rather than being marked resolved.